Regentflow

regentflow.io

Business toolkit for on-the-go teams

Run stocktakes, rosters, invoices, and signs from your phone, with AI help and live team sharing.

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Overview

Regentflow is a browser-based workspace for businesses whose staff work away from a desk, such as cafes, bars, and restaurants. It combines AI-powered stocktakes, staff rosters, GST invoices, costing, checklists, signs, and PDF tools, plus a custom-merch shop. Users can talk or snap a photo to fill a stocktake, share links for live team collaboration, and access everything from desktop or mobile phones.

How it works

Regentflow runs in the browser, so there is no app install. For stocktakes, you can share a private link and your team counts on their own phones, with the sheet updating live. You can also use walk mode to move through the room hands-free, or voice mode to speak and fill the sheet. AI help is built in as a bonus, and photo or PDF scanning turns paper sheets into working spreadsheets.

Key capabilities

The Smart Roster collects staff availability by link and builds the week in one tap, with live sync both ways. Voice Sheet lets you fill spreadsheets by talking, with custom commands and typing as an alternative. Create & Print generates professional signs from typed text, with optional AI help. PDF Studio offers 30 tools for merging, splitting, signing, and redacting PDFs, free and private. Cost Builder turns ingredients into a clean spreadsheet and report.

Who it is for

Regentflow is built for businesses on their feet, such as cafes, bars, and restaurants, where staff work away from a desk. It is designed for teams that need to collaborate live without requiring accounts for helpers. The custom-merch shop lets you design t-shirts, caps, coasters, and stickers for your crew, with member discounts and promotions.

Pricing and limits

All prices are in AUD. The Free plan includes unlimited invoices and quotes, live team to-do lists, Cost Builder, PDF Studio, business calculators, and a resume builder, with 5 AI credits to try. The Day Pass costs A$5.00 for 24 hours of every Pro tool and 30 AI credits. Pro is A$29.99 per month or A$299.90 per year, with 150 AI credits monthly and unlimited edited PDF downloads. Credit top-ups are available: +50 for A$5.00, +100 for A$10.00.

Key features

AI stocktake with voice and photo input
Count stock by talking or snapping a photo; AI turns paper sheets into live spreadsheets.
Live team collaboration
Share links for stocktakes, to-do lists, and rosters; updates appear in real time without accounts.
Smart Roster auto-build
Collect staff availability by link and build the week in one tap, with live sync.
Voice Sheet spreadsheet
Fill spreadsheets by speaking, with custom commands and typing as an alternative.
PDF Studio with 30 tools
Merge, split, sign, and redact PDFs in-browser, free and private.
Custom merch shop
Design and order custom t-shirts, caps, coasters, and stickers for your team.

Use cases

Cafe and bar stocktakes
Split a stocktake across staff, each counting on their own phone via a private link.
Staff rostering
Let staff set their own shifts 4 weeks ahead, then approve and publish.
Invoicing and quotes
Create unlimited professional invoices, quotes, and receipts.
Costing and pricing
Cost products from ingredients and use business calculators for GST, margins, and break-even.
Signs and notices
Type to generate professional-looking signs for specials, menus, and posters.
Team to-do lists
Share checklists by link and see ticks land in real time.

Pricing & limits

From the official site · checked 10/24/2026

FreeA$0.00

Day PassA$5.00/day

Pro monthlyA$29.99/month

Pro yearlyA$299.90/year

See current pricing on the official site

Frequently asked questions about Regentflow

What is Regentflow?: Regentflow is a browser-based workspace for businesses whose staff work away from a desk, such as cafes, bars, and restaurants. It includes stocktakes, rosters, GST invoices, costing, checklists, signs, PDF tools, and a custom-merch shop.
Who is Regentflow for?: It is built for businesses on their feet, like cafes, bars, and restaurants, where staff work away from a desk.
Is Regentflow free?: Yes, there is a free plan with real tools free forever, including unlimited invoices and quotes, live team to-do lists, Cost Builder, PDF Studio, business calculators, and a resume builder. Pro and Day Pass plans are paid.
What platforms does Regentflow support?: It is a full desktop app and everything works on the phones you already have, so it supports web browsers on desktop and mobile.
How does the AI stocktake work?: You can talk to the AI or snap a photo to fill a stocktake. The AI turns paper sheets into live spreadsheets, and you can split the count across your team via a private link.